Sybiz Visipay – Hints and Tips

Sybiz Visipay

Q: I’m tired of processing employee leave requests! Is there a paperless solution in Sybiz Visipay?
A: In Sybiz Visipay 12.00 we have introduced a new Leave Management module which allows employees to log in to Sybiz Visipay and submit their own leave requests, ready for approval. No paper required.

Attaché – News Bulletin

Attaché – News Bulletin

In this bulletin we are pleased to announce the release of Attaché Accounts and Attaché Payroll version 1.09. This release primarily contains legislative changes to Attaché Payroll for the New Zealand 2013/14 financial year and for Fiji.

Legislative changes for New Zealand financial year 2013/14

Attaché Accounts and Attaché Payroll version 1.09, which includes mainly legislative changes for the 2013/14 financial year, is now available to download.

The key compliance changes are:

• New Zealand payroll tax scales for 2013/14, including updated ACC earners levy cut-off; increase in the Student Loan repayment rate; abolition of the Main Income Low tax scale.
• New Disk File Entry format for New Zealand to cover Days Worked, Extra Pay Rate and Child Support Variation Code.
• Change to leave consolidation for New Zealand.

If you use Attaché Payroll to pay New Zealand employees, you should upgrade to version 1.09 after completing end-of-year reconciliation and prior to processing the first pay of the new financial year.

– Read more about the changes to Attaché Payroll related to the new financial year on the Attaché Members website.
– Download Attaché Accounts and Attaché Payroll version 1.09.000 from the Attaché Members website or talk to your Attaché Consultant.

New Zealand end-of-year processing

Your Attaché Consultant is available to help with your end-of-year (EOY) processing. If you attend our EOY training you’ll also receive complimentary EOY Guides and Checklists. For those who cannot attend, these guides are available to purchase – contact us to find out more.

Setting up for the new financial year in New Zealand

The Inland Revenue website includes information and resources for preparing for the new financial year, including a summary page with a link to a handy checklist.

In addition, the EOY NZ 2012/13 page on the Attaché Members website provides details of the legislative changes addressed in Attaché Payroll version 1.09.

Legislative changes for Fiji Payroll

• Fiji payroll tax scales
• Update to Payroll Options for Fiji
• Employer Monthly Schedule (EMS) for Fiji

If you use Attaché Payroll to pay Fiji employees, you should upgrade to version 1.09 as it includes the new Employer Monthly Schedule (EMS) file required by the Fiji Revenue and Customs Authority (FRCA) from the beginning of 2013.

This version has gained a Certificate of Accreditation from the FRCA which acknowledges that Attaché Payroll can output the required EMS report and file.

Upgrade to Attaché Payroll version 1.09

– Download Attaché Accounts and Attaché Payroll version 1.09 from the Attaché Members website or talk to your Attaché Consultant.
– Read about all the enhancements in the Attaché Accounts and Attaché Payroll version 1.09 Release Notes available from the Attaché Members website.

Sybiz Visipay – Hints and Tips

Sybiz Visipay 12

Employment Termination Payments (ETP’s)

Sybiz Visipay does not currently have the required transactional and printed format for ETPs in the 2012/2013 financial year due to very late advice form the Government on the changes required. You have previously been advised to provide hand written ETPs in the correct format to employees where appropriate. The ATO form is NAT 70868-06.2012.

This presents us with some issues with regard to what goes into the electronic empdupe file to the ATO. We have been in discussion with the ATO and we now intend to provide a process by which the correct attributes for ETPs processed for the year 2012/2013 can be input to the data and on to the empdupe with as little effort as possible.

We will be informing our Business Partners and yourselves nearer to the end of June 2013 as to what processes need to take place. We apologise for the small inconvenience caused by these untimely changes.

Sybiz Business Intelligence Centre – Hints and Tips

Sybiz Vision Business Intelligence Centre

Distribution Settings

Email is the most popular distribution channel. By default, your Microsoft Outlook profile settings will be used by Sage Intelligence to send emailed reports automatically, however, if this is not preferable, or you do not have Microsoft Outlook installed, an Exchange or SMTP Server may be specified. These details will have to be obtained by your network administrator.

The SMTP / Exchange Server option is recommended for an unattended distribution, as the Use My Outlook Profile option requires Outlook to be open at the time of distribution.


Manage Instructions

Accessing Distribution Instructions

Distribution Instructions save time by sending reports, along with pertinent information, automatically to the right person/people using the chosen electronic method. Use the Manage Distribution Instructions to set up different instructions for each report that requires a unique distribution method, i.e. distributed to different people or via different methods e.g., Email, FTP, or Saved to a folder.

Complete the following steps to Manage Distribution Instructions
1. Run a report from the Sage Intelligence Report Manager to Microsoft Excel
2. Click the BI Tools Tab


3. Click Manage Instructions
4. From the Manage Distribution Instructions window, you can now Add, Edit, Delete, or Rename your Instructions


Add Distribution Instructions
Complete the following steps to add a Distribution Instruction
1. From the Manage Distribution Instructions window, select Add


2. Enter a Distribution Instruction Name


3. You will be presented with a window that has three distribution methods, namely Email, File Publish and FTP


4. By default, the methods are disabled. You may enable one or multiple options by selecting the Enable box/es


Add Email Distribution Instruction
When the Enable Email box is selected, you will be able to fill in the email details.
To Add Email Distribution Instructions, do the following:
1. Enter the recipients’ e-mail addresses or names in the To, Cc, or Bcc box. Always separate multiple recipients with a semicolon. To select from your outlook address book, select the To, Cc or Bcc buttons and select the name/names. If you do not have Microsoft Outlook installed, you will need to enter the recipients full email address
2. In the Subject box, type the subject of the message
3. In the message body, you can type in the required text to accompany your report. All of the standard formatting commands are also available from the menu bar


4. You will need to specify a file name for your report in the File Name box
5. In the format box, select the format you would like the report to be emailed in


6. You also have the option to distribute each worksheet as separate documents or leave this option disabled to send worksheets in one workbook


7. Click OK